Strategic Kanban

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There is a good book on visualizing work called Personal Kanban by Jim Benson and Tonianne DeMaria Barry. The book is an entry to the world of Kanban which in Japanese literally means "signboard or billboard."

Kanban was designed to control the logistical chain from a production perspective. More recently it has been used in the agile software development space.

At its core Kanban in the software development space is about  (a) a backlog of work (b) things that need to be done this week (c) in progress, and (c) done or completed. This reflects a very simple workflow of (a) to do, (b) doing (c) done. This simple workflow can be scaled to much more complicated process.

I became aware of Kanban a couple years ago when I was working on building a talent management system across the New Zealand public service. It became a very effective tool for managing my teams work.

Over the past year I have been learning the rythem and dynamics of a new role. With a full year, I now have a better understanding of the seasonal nature of work for my current organization. My project this past week I have been working on getting clarity around how to apply a Kanban style board to a more strategic role.

The requirements for my strategic Kanban are:

  1. Shifting the focus from near term (doing) to the future (to-do). [My managers are responsible for doing.]
  2. Ensuring a long enough time horizon to make sure I am leading my function to a proactive position rather than re-active space.
  3. Facilitate conversations with my managers about accountability and trade offs.
  4. Foster understanding of interdependence and pre-requisite.


My first draft, outlined in my book, is in the photo below.

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The board as designed has a focus on:

  1. The three forward quarters (e.g. Q4-15, Q3-15, Q2-15),
  2. The forward three months (March, Feb, January),
  3. In progress,
  4. Waiting on,
  5. Done.

The board is designed around the standard 76mm square post-it note.

The actual board is now up and I am working through the process of getting it populated by with my direct reports. It is shown in the photo in the header.

For those interested in  virtual Kanban, here are some options:

Field Hut

Trip report: Field hut family trip.
Punters: Barry & Ella Cuthbert, Josh & Duncan Tabor, Yingjie Zhang & Alex Huang, Mike & Toby Gilbert, Richard Lyth (without Hamish!)

A small contingent from WTMC family group made the climb up to field hut on Saturday night (18 May). The party consisted of four 10-year olds and a rag tag assortment of five adults. The weather was overcast and dry - as dry as walking through the clouds can be.

The tramp included five families and four children (Richard Lyth having failed to convince Hamish that a trip to field hut was way more fun than a birthday party.) We started out for the hut at around 12:30 after keeping Barry and Ella waiting patiently for half and hour.

The climb up is sharp and steady. One young punter had decided not to each lunch. 45 minutes into the hill he was in tears and beside himself. The adults conferred for on the options and decided that a radical sugarectomy was required. Thus the hike up to the hut was punctuated with chocolate, gummy worms, and jelly beans at 20 minute intervals. The young punter, having consumed a decent amount of slats, fats, proteins, and sugar was much recovered by the time we got to the hut.

Coincidentally, the lower bound of DOC time is set to the pace of a 10 year old. All four (see photo) made the trip within minutes of the four hour mark.

The hut is tidy and rustic. Being built in 1924, the hut wears its age well. It is not as fancy or snug as the modern Turere lodge or the new Kime hut, but it is serviceable and functional.

As the fire making crew went to work two problems became apparent: no dry firewood and no firewood cutting tools. Richard made a noble effort using the remains of a Pulaski that undoubtedly dated back to the making of the hut. Mike Gilbert and Duncan Tabor also made an effort to find firewood with little success. Mike observed that all the big firewood had been picked over or rotted so quickly as to be useless. This meant picking over the piles of dry kindling to find a suitably thick twig to try to sustain a fire more than 10 minutes. Yingjie Zhang did a remarkable job teasing out a fire most of the night.

Dinner was Auntie Rata's famous beef stroganoff. The proportions were just about right and left overs were given to Matt from Otaki who unexpectedly found himself sharing the hut with a family trip from the WTMC.

Pudding proved to be less successful, with Auntie Rata's rich chocolate mousse recipe more difficult than remembered. It may have been a result of the fact that the ratio was judged to be about 1 litre of water to about 1 cup milk powder to about four packets of mousse. More likely it was that the measures of those amount were carried out on an intuitive estimation of volume and weight. This is about 1 litre of water, that looks to be about 1 cup of milk powder, and she'll be right with four packets of mousse. Either way, the result was less of a mousse and more of a thick chocolate soup. The young trampers hardly seemed to noticed and consumed admirable quantities along with an entire can of whipped cream.

The evening's entertainment was a rollicking game of UNO played by Ella, Alex, Toby and Josh and adjudicated by Richard, Mike, and Barry. Josh was clobbered the 10 year olds.

Everyone turned in around 9pm with the blowing out of the hut candles being the highlight of the night for some of the 10-year old crowd.

Then the rain started.

From midnight intermittent showers pelted the hut, making the numerous late night and early morning bathroom runs damp.

The rain would prove to add just enough adversity to make this the-most-epic-bad-weather-tramp-ever-in-our-lifetime-for-the-Wellington Tramping and Mountaineering Club*.

The group mustered out of the sleeping bags around 7am for a hot breakfast of either weet-bix or porridge. Just as we finished breakfast the rain switched from intermittent to steady. The bags were packed snugly, pack liners we checked, and rain covers were deployed. The hut was cleaned, and by 9:30 we found ourselves with a clean hut, packed packs, and a two hour down hill hike. With nothing left to it we donned rain jackets and warmies and started out.

The down hill hike was quite exciting for the young trampers. Ella Cuthbert set the pace and held the boys to their place behind her. There were new islands to be claimed for the crown, new inland oceans had appeared overnight, and solid mud had turned into deep quagmires. The excitement of the hiking down a raging river bed as well the natural descent help to carry the kids down the hill. The rain had stopped by 10:15 and by 11:00 am we we at the bush line. The young trampers arrived at the car park at 11:45 happy and content.

The rag tag assortment of adults arrived slightly later.

* as experienced by four 10-year olds on the field hut hike.

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Kapakapanui track

A 13 KM hike up the gentle side of Kapakapanui a 1089 meter high hill behind Waikanae with a knee shattering descent down the steep side.

We did the tramp on 28 of April a day of two parts. It was sunny and partly cloudy below 500 meters. Above 500 meters it was cold, wet, white and windy - a hike in the clouds really.

With Mike Gilbert and Andrew Bichan - honorary members of the Wellington Alpine Naturalist Club.

Highlights include:
- a snug little hut,
- a yield sign hung in a tree just up from a trail junction, and
- a trig station a meter out of place.

Mike is planning to run the trip as part of the WTMC family group trip in June. Unfortunately we will be unable to attend as we have a prior commitment.

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